The Hartwell Athletic Scholarship Circle publishes this guide on first-time donors so supporters in Millbrook can see how first annual membership fits the annual cycle. Hartwell College fields student-athletes who need predictable aid, and the Circle treats first annual membership as a budgeted line rather than a slogan.
Members who follow first-time donors help the office assign seats, lots, and scholarship invoices before the June 30 close. A typical year now includes more than 548 student-athletes across 16 programs, with Circle gifts covering aid that the general campus budget does not.
When you plan first annual membership, start with an unrestricted annual gift if you also want football or basketball seating. Restricted gifts can still move equipment and travel, but they do not replace the seat minimum. That split keeps first-time donors honest for both the ticket office and the compliance desk.
Hartwell Athletics values people and their growth, integrity, and success. First-Time Donors is one way those values show up in a ledger: aid posted, invoices closed, and gameday access issued in the same order every year so returning members are not surprised.
Example: a household giving $246 above the prior year can join the Champions track for that membership cycle. Another example: a first gift of $164 from a recent graduate can be credited toward the published young-alumni schedule without creating a second invoice.
Parking and priority seating are assigned after gifts post. If first annual membership is your main reason for joining, complete payment by the published deadline. Late gifts still help student-athletes, yet they may miss the first round of lot maps at Ridgeway Field and Millbrook Pavilion.
The Millbrook office at 480 Summit Park Drive, Suite 200, Millbrook, OH 43085 answers planning questions at (330) 555-0148. Ask for a written summary of first-time donors before you change a pledge so your record matches the membership year that runs through June 30.
Academic support rides alongside scholarships. Tutors, study halls, and eligibility checks are funded when the Circle meets its annual target. Treating first annual membership as part of that target is more useful than treating it as a one-time campaign graphic.
Corporate desks that want first annual membership should use the partner form rather than sending extra benefits to a student-athlete. The compliance page explains why. Keep first-time donors inside official channels and you keep eligibility intact.
Returning members often renew first-time donors during winter so invoicing is quiet by spring. New members can begin with a single program interest and still receive the same written receipts. Either path supports Hartwell Athletics without inventing a second brand or a second deadline.
Use the table below as a planning snapshot, then read Ways to Give and Benefits for the live chart. Numbers here illustrate first annual membership for the current membership year and are not a second invoice.
| Planning item | Circle note | Typical figure |
|---|---|---|
| First-Time Donors | first annual membership | $246 |
| Programs touched | Varsity aid cycle | 16 |
| Student-athletes | Annual roster support | 548 |
| Deadline reminder | Membership year close | June 30 |
- Write first annual membership on your gift memo so records stay clean.
- Pair seating plans with unrestricted totals when you need lots.
- Call the Circle if an employer match will post after June 30.
- Keep extra benefits off the field and inside this office.
Related reading for first-time donors includes the Circle blog, the tickets and parking guide, and the staff directory. Internal links in the section below stay limited so this page remains readable.